39th ANNUAL
SOUTHAMPTON CRAFT SHOW
EXHIBITOR
INFORMATION
The deadline guaranteeing returning
vendors their same booth has now passed. Returning & New Vendors
– ensure you completed applications for the 2008 show are sent in by May
1st/08!
About Our Show
Located north of Toronto, Southampton
is a two to three-hour drive from most major urban areas including the GTA,
London, and Kitchener-Waterloo. Southampton is situated along the
shoreline of Lake Huron & features world-renowned sunsets along with
being the oldest port town along Lake Huron.
The annual Southampton Craft Show is the major fund-raiser for
P.R.A.N.C.E.,
a non-profit, community-based therapeutic riding programme for disabled &
challenged riders. Proceeds support the programs we provide to surrounding
area communities.
Applications still being Accepted:
Send your completed application in as soon as possible!
We do maintain a waiting list in the event of booth cancellations.
What’s Back
Again for 2008!
A white fish dinner is planned from 5-7
p.m. E-mail us for more info. In addition indoor vendors only are
still able to take advantage of the early set-up on Wed. July 2nd from 4:00 p.m.
to 8:30 p.m.
Dates, Hours & Locations:
Thursday, July 3rd, 2008 from
10:00 a.m. to 8:00 p.m. at the Southampton Coliseum located off Hwy 21 in
Southampton, Ontario.
Booth Cost
Eligibility
1. All
crafts must be the work of the vendors.
2. You must
bring enough products to keep your vendors space well stocked; it should
look as full at the end of the day
as
at the beginning.
3. You are
in business until the show is officially closed at 8 p.m.
4. If you
do have products not produced by yourself, that product cannot exceed 20%
of your
vendor’s space.
5. You cannot
sublet your space.
6. One space
per vendor, unless previous arrangements have been made.
7. Parking
is on the street up the hill behind the coliseum, or near the water tower.
Only 20 foot
spaces inside the fenced-in area may have vehicles/trailers
in them after gates open.
8. Vendors
may not cut the fence to access their vehicles; if they do so, they may
become liable for
the cost of new replacement fencing.
9. Refundable
cancellations are subject to an administration fee of $10.00 if made prior
to April
30th, 2008.
How Work is Assessed
All crafts are juried by our
Southampton Craft Show Committee. Quality is the overriding criteria when
selecting work. The jury reserves the right to decide appropriateness
of all work to be included in the show. The decisions of the jury are
final.Images of Work & Booth
If you require your pictures
sent along with application to be returned, you must include a self-addressed,
postage paid envelope with your application. Otherwise the pictures
become the property of
P.R.A.N.C.E.
Booth Size & Description
Indoor:
Guarantee of 10’ x 8’ space
Outdoor:
Guarantee of 10’ x 10’ space
*Electricity only available
to indoor vendors - spaces limited!
Set-up & Take-down Times:
Early set-up
available for all Indoor Vendors on Wed. July 2nd, 2008 from 4:00 p.m. to 8:30
p.m. Please note it is the responsibility of the vendor to ensure
the Committee is aware of your intent to take advantage of the early set-up
& completion of a waiver must be submitted prior to actual early set-up.
Please contact: Co-Coordinator: Stephanie Murray (refer to contact info below)
prior to June 2nd, 2008 to ensure you either receive your waiver ahead
of time or that it is available for signing when you arrive on the Wednesday.
For all those indoor vendors & all outdoor vendors who choose to set-up day
of show, set-up begins at 7 a.m. Thursday, July 3rd, 2008.
Take-down may not occur until the show officially ends at 8 p.m. that
same day.
Security
Although the Coliseum will be
alarmed & locked on Wednesday July 2nd, 2008 you are responsible for your
own liability insurance as well as completion of the early set-up waiver.
The Southampton Craft Show Committee is not responsible for any damages,
breakage or theft of your work, booth, display props or other personal or
business property.
Other Information
If you cancel your application
– Prior to April 30th, you application fee will be refunded less $10 administration
fee. As of May 1st, no refunds will be processed due to cancellations
or if exhibitor fails to show up or leaves early day of show.
Booth Payment
Booth fees are due at time of
application. Any cheques returned by the banks due to insufficient funds
are subject to a $10 fee.
Sales Tax – Responsibility of vendor. For information contact the
Ministry of Finance at 1-800-263-7965 for services in English.
Overnight Accommodation
Link to
Saugeen Shores Chamber
of Commerce
Pets
For the well being of animals,
exhibitor’s pets are not permitted in the show.
Promotional Material
Southampton Craft Show reserves
the right to use the images and promotional material submitted by exhibitors
and those photographs taken at the show for promotional purposes without
notice to the exhibitor.
How to Apply
Request or Download an Application
You may either contact the Committee for an application to be sent to
you or you may download the PDF file below:
To be considered, your application
must include:
1. A completed application form
2. Minimum of 3 good quality images of the work you
intend to see at the show
3. All images must be identified with your name &
a self-addressed, postage-paid enveloped included if you desire
the images
to be returned to you.
Notification of Exhibitors
You will be notified, by mail or
e-mail of your application status near the end of April or ASAP depending on when
we receive you application after April 30th,
2008.
If your work has been accepted and you are a New Vendor, you will be contacted
via e-mail or phone to forward payment ASAP.
All returning vendors should include payment with their application.
All accepted vendors will receive an acceptance package which includes
an acceptance letter and additional materials, highlighting pertinent information
about the show, a list of accommodations, a receipt for your booth fees as
well as any images that are requested to be returned.
Questions and Contacts
If you have any questions or
comments, please contact the Southampton Craft Show Committee.
Tel: 519-389-4343
ext. 241 or 519-832-5699
Fax: 519-389-4728
E-mail: info@southamptoncraftshow.com
Mail: Southampton
Craft Show
c/o PSMI
Box 1600
Port
Elgin, ON N0H 2C0
Click on the application
links below to immediately download a PDF version of the vendor application
form.
Applications are also available from the Southampton Craft Show Committee
by mail, fax or e-mail. When making your request, please indicate
how you would like to receive the application. The e-mail version
requires Acrobat Reader, a free program available by download.
Built by
SJ, Ottawa