41st Annual Southampton Craft Show

THURSDAY JULY 8th 2010 SOUTHAMPTON, ONTARIO

EXHIBITOR INFORMATION

The deadline guaranteeing returning vendors their same booth is fast approaching.  Please send in your application along with payment as the deadline is Feb 5th, 2010.  Please note, if you send it in after this date, we cannot guarantee your same spot.  All NEW vendors have until May 3rd, 2010 to send in their applications along with payment for the 2010 show.

What's Back Again for 2010!  ~  Date ~  Booth Costs  ~  Eligibility  ~  How work is Assessed ~
Booth Size and Description ~  Images  ~ Setup  ~ Security  ~  Booth Payment  ~ Notification to Vendors
Overnight Accommodation   ~ Pets  ~ Promotional Material ~ How to Apply? ~ Other Information ~ Questions and Contacts

Vendor Application (PDF)
Home | About | Vendors | Application | Contact | P.R.A.N.C.E | Food Vendor Info

About Our Show

Located north of Toronto, Southampton is a two to three-hour drive from most major urban areas including the GTA, London, and Kitchener-Waterloo.  Southampton is situated along the shoreline of Lake Huron & features world-renowned sunsets along with being the oldest port town along Lake Huron.

The annual Southampton Craft Show is the major fund-raiser for P.R.A.N.C.E., a non-profit, community-based therapeutic riding programme for disabled & challenged riders. Proceeds support the programs we provide to surrounding area communities.
Applications still being Accepted:

Send your completed application in as soon as possible!
 We do maintain a waiting list in the event of booth cancellations.

What’s Back Again for 2010!

A white fish dinner is planned from 5-7 p.m.  E-mail us for more info. 

Dates, Hours & Locations:

Thursday, July 8th , 2010 from 10:00 a.m. to 8:00 p.m. at the Southampton Coliseum located off Hwy 21 in Southampton, Ontario.

Booth Cost

Eligibility

  1. All crafts must be the work of the vendors.
  2. You must bring enough products to keep your vendors space well stocked; it should look as full at the end of the day as at the beginning.
  3. You are in business until the show is officially closed at 8 p.m.
  4.  If you do have products not produced by yourself, that product cannot exceed 20% of your vendor’s space.
  5. You cannot sublet your space.
  6. One space per vendor, unless previous arrangements have been made.
  7. Parking is on the street up the hill behind the coliseum, or near the water tower.  Only 20 foot spaces inside the fenced-in area may have vehicles/trailers in them after gates open.
  8. Vendors may not cut the fence to access their vehicles; if they do so, they may become liable for the cost of new replacement fencing.
  9. Refundable cancellations are subject to an administration fee of $10.00 if made prior to April 30th, 2010.

How Work is Assessed

All crafts are juried by our Southampton Craft Show Committee. Quality is the overriding criteria when selecting work.  The jury reserves the right to decide appropriateness of all work to be included in the show.  The decisions of the jury are final.

Images of Work & Booth

If you require your pictures sent along with application to be returned, you must include a self-addressed, postage paid envelope with your application.  Otherwise the pictures become the property of P.R.A.N.C.E.

Booth Size & Description

Indoor:     Guarantee of 10’ x 8’ space

Outdoor:    Guarantee of 10’ x 10’ space (on pavement)

*Electricity only available to indoor vendors along perimeter walls - spaces limited!

Set-up & Take-down Times:

Our INDOOR VENDORS are able to take advantage of our early set-up on Wed. July 7th from 4-8 p.m.
 
Take-down may not occur until the show officially ends at 8 p.m. that same day.

Security

Although the Coliseum will be alarmed & locked afterhours on Wed. July 7th, you are responsible for your own liability insurance as well as completion of the early set-up waiver.

Other Information

If you cancel your application – Prior to April 30th, 2010 you application fee will be refunded less $10 administration fee.  As of May 1st, no refunds will be processed due to cancellations or if exhibitor fails to show up or leaves early day of show.

Booth Payment

Booth fees are due at time of application.  Any cheques returned by the banks due to insufficient funds are subject to a $10 fee.

Sales Tax – Responsibility of vendor.  For information contact the Ministry of Finance at 1-800-263-7965 for services in English.

Overnight Accommodation

Link to Saugeen Shores Chamber of Commerce

Pets

For the well being of animals, exhibitor’s pets are not permitted in the show.

Promotional Material

Southampton Craft Show reserves the right to use the images and promotional material submitted by exhibitors and those photographs taken at the show for promotional purposes without notice to the exhibitor.

How to Apply

Request or Download an Application

You may either contact the Committee for an application to be sent to you or you may download the PDF file below:

1.    A completed application form
2.    Minimum of 3 good quality images of the work you intend to see at the show
3.    All images must be identified with your name & a self-addressed, postage-paid enveloped included if you desire the images to be returned to you.

***Vendors Selling Food Items

If you are a vendor selling food items, please click on the 'Food Vendor' link to complete the 'Southampton Craft Show Food Vendor Application form as required by our Grey Bruce Public Health Unit. All relevant details as well as contact information on where to send and who the local Public Health Inspector are is included in the document. You are required to send this directly to the Health Unit no later than 1 wk prior to our show (by June 30, 2010). Although, the Southampton Craft Show Committee encourages you to complete this application form & send to the Health Unit the same time you complete our application.

Notification of Exhibitors

You will be notified, by mail or e-mail of your application status near the end of April or ASAP depending on when we receive your application after April 30th, 2010.

If your work has been accepted and you are a New Vendor, you will be contacted via e-mail or phone to forward payment ASAP.  

All returning vendors should include payment with their application.

All accepted vendors will receive an acceptance package which includes an acceptance letter and additional materials, highlighting pertinent information about the show, a list of accommodations, a receipt for your booth fees as well as any images that are requested to be returned.

Questions and Contacts

If you have any questions or comments, please contact the Southampton Craft Show Committee.

    Tel:         519-389-4343 ext. 241 or 519-832-5699
    Fax:        519-389-4728
    E-mail:    info@southamptoncraftshow.com

    Mail:        Southampton Craft Show
                    c/o PSMI
                    Box 1600
                    Port Elgin, ON N0H 2C0

Click on the application links below to immediately download a  PDF version of the vendor application form.

Applications are also available from the Southampton Craft Show Committee by mail, fax or e-mail.  When making your request, please indicate how you would like to receive the application.  The e-mail version requires Acrobat Reader, a free program available by download.

Link to download Acrobat Reader | This website is sponsored by Bruce Telecom