39th ANNUAL SOUTHAMPTON CRAFT SHOW

EXHIBITOR INFORMATION

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The deadline guaranteeing returning vendors their same booth has now passed.  Returning & New Vendors – ensure you completed applications for the 2008 show are sent in by May 1st/08!

What's Back Again for 2008!  ~  Date ~  Booth Costs  ~  Eligibility  ~  How work is Assessed ~
Booth Size and Description
Images  ~ Setup  ~ Security  ~ How to Apply?  ~  Booth Payment  ~ Notification to Vendors
Overnight Accommodation   ~ Pets  ~ Promotional Material
How to Apply?
Other Information
Questions and Contacts
New Vendor Registration (PDF)
Returning Vendor Registration (PDF)
Word Version (to be posted shortly)

About Our Show

Located north of Toronto, Southampton is a two to three-hour drive from most major urban areas including the GTA, London, and Kitchener-Waterloo.  Southampton is situated along the shoreline of Lake Huron & features world-renowned sunsets along with being the oldest port town along Lake Huron.

The annual Southampton Craft Show is the major fund-raiser for P.R.A.N.C.E., a non-profit, community-based therapeutic riding programme for disabled & challenged riders. Proceeds support the programs we provide to surrounding area communities.
Applications still being Accepted:
Send your completed application in as soon as possible!
 We do maintain a waiting list in the event of booth cancellations.

What’s Back Again for 2008!

A white fish dinner is planned from 5-7 p.m.  E-mail us for more info.  In addition indoor vendors only are still able to take advantage of the early set-up on Wed. July 2nd from 4:00 p.m. to 8:30 p.m.

Dates, Hours & Locations:

Thursday, July 3rd, 2008 from 10:00 a.m. to 8:00 p.m. at the Southampton Coliseum located off Hwy 21 in Southampton, Ontario.

Booth Cost

Eligibility

1.    All crafts must be the work of the vendors.
2.    You must bring enough products to keep your vendors space well stocked; it should look as full at the end of the day
        as at the beginning.

3.    You are in business until the show is officially closed at 8 p.m.
4.    If you do have products not produced by yourself, that product cannot exceed 20% of your
       vendor’s space.

5.    You cannot sublet your space.
6.    One space per vendor, unless previous arrangements have been made.
7.    Parking is on the street up the hill behind the coliseum, or near the water tower.  Only 20 foot
       spaces inside the fenced-in area may have vehicles/trailers in them after gates open.

8.    Vendors may not cut the fence to access their vehicles; if they do so, they may become liable for
        the cost of new
replacement fencing.
9.    Refundable cancellations are subject to an administration fee of $10.00 if made prior to April
       30th
, 2008.

How Work is Assessed

All crafts are juried by our Southampton Craft Show Committee. Quality is the overriding criteria when selecting work.  The jury reserves the right to decide appropriateness of all work to be included in the show.  The decisions of the jury are final.

Images of Work & Booth

If you require your pictures sent along with application to be returned, you must include a self-addressed, postage paid envelope with your application.  Otherwise the pictures become the property of P.R.A.N.C.E.

Booth Size & Description

Indoor:     Guarantee of 10’ x 8’ space

Outdoor:    Guarantee of 10’ x 10’ space

*Electricity only available to indoor vendors - spaces limited!

Set-up & Take-down Times:

Early set-up available for all Indoor Vendors on Wed. July 2nd, 2008 from 4:00 p.m. to 8:30 p.m.  Please note it is the responsibility of the vendor to ensure the Committee is aware of your intent to take advantage of the early set-up & completion of a waiver must be submitted prior to actual early set-up.  

Please contact: Co-Coordinator: Stephanie Murray (refer to contact info below) prior to June 2nd, 2008 to ensure you either receive your waiver ahead of time or that it is available for signing when you arrive on the Wednesday.

For all those indoor vendors & all outdoor vendors who choose to set-up day of show, set-up begins at 7 a.m. Thursday, July 3rd, 2008.

Take-down may not occur until the show officially ends at 8 p.m. that same day.

Security

Although the Coliseum will be alarmed & locked on Wednesday July 2nd,  2008 you are responsible for your own liability insurance as well as completion of the early set-up waiver.  The Southampton Craft Show Committee is not responsible for any damages, breakage or theft of your work, booth, display props or other personal or business property.

Other Information

If you cancel your application – Prior to April 30th, you application fee will be refunded less $10 administration fee.  As of May 1st, no refunds will be processed due to cancellations or if exhibitor fails to show up or leaves early day of show.

Booth Payment

Booth fees are due at time of application.  Any cheques returned by the banks due to insufficient funds are subject to a $10 fee.

Sales Tax – Responsibility of vendor.  For information contact the Ministry of Finance at 1-800-263-7965 for services in English.

Overnight Accommodation

Link to Saugeen Shores Chamber of Commerce

Pets

For the well being of animals, exhibitor’s pets are not permitted in the show.

Promotional Material

Southampton Craft Show reserves the right to use the images and promotional material submitted by exhibitors and those photographs taken at the show for promotional purposes without notice to the exhibitor.

How to Apply

Request or Download an Application

You may either contact the Committee for an application to be sent to you or you may download the PDF file below:
To be considered, your application must include:

1.    A completed application form
2.    Minimum of 3 good quality images of the work you intend to see at the show
3.    All images must be identified with your name & a self-addressed, postage-paid enveloped included if you desire
       the images to be returned to you.

Notification of Exhibitors

You will be notified, by mail or e-mail of your application status near the end of April or ASAP depending on when we receive you application after April 30th, 2008.

If your work has been accepted and you are a New Vendor, you will be contacted via e-mail or phone to forward payment ASAP.  

All returning vendors should include payment with their application.

All accepted vendors will receive an acceptance package which includes an acceptance letter and additional materials, highlighting pertinent information about the show, a list of accommodations, a receipt for your booth fees as well as any images that are requested to be returned.

Questions and Contacts

If you have any questions or comments, please contact the Southampton Craft Show Committee.

    Tel:         519-389-4343 ext. 241 or 519-832-5699
    Fax:        519-389-4728
    E-mail:    info@southamptoncraftshow.com

    Mail:        Southampton Craft Show
                    c/o PSMI
                    Box 1600
                   
Port Elgin, ON N0H 2C0

Click on the application links below to immediately download a  PDF version of the vendor application form.

Applications are also available from the Southampton Craft Show Committee by mail, fax or e-mail.  When making your request, please indicate how you would like to receive the application.  The e-mail version requires Acrobat Reader, a free program available by download.

Link to download Acrobat Reader

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